Recruitment can be a pivotal moment for any organisation. It’s not just about filling a vacancy; it’s an opportunity to reassess and potentially reshape your team’s dynamics and structure. Before diving headfirst into the recruitment process, here are 8 steps to consider. From evaluating your team’s needs to setting realistic expectations and defining selection criteria, our comprehensive guide serves as a compass, directing you on what to check off before starting the recruitment journey.


1. Assess the Current Department and/or Team’s Structure:

When a team member departs, it’s tempting to rush into finding a replacement for their exact role. However, this is a prime opportunity to evaluate whether the existing team structure is optimal. Could two part-time positions be more effective? Is outsourcing some tasks a viable option? Should responsibilities be redistributed among the remaining team members? Take the time to contemplate these questions before proceeding with recruitment.


2. Understand Company Culture and Values:

Every company has its unique culture, values, and work environment. Understanding these aspects is crucial for finding candidates who will thrive within your organisation. Consider whether your company prioritises strict routines or offers flexibility in work hours and locations. Knowing what your company can offer prospective employees is just as important as knowing what you expect from them.


3. Set Realistic Expectations:

Before embarking on the recruitment journey, research the current market trends and the supply and demand for the role you’re hiring for. Understanding the market conditions will help you set realistic expectations regarding salary, benefits, and candidate availability. If there’s a shortage of skilled professionals, be prepared to offer competitive packages or consider alternative solutions such as promoting from within.

A good recruitment agency can help you by providing up to date information specific to your industry, the role type, as well as outline emerging trends to be aware of.


4. Identify Stakeholders:

Involve key stakeholders in the recruitment process, including HR representatives, the hiring manager, and other senior employees. Each stakeholder brings a unique perspective that can contribute to making informed hiring decisions, as well as making the recruiting and on-boarding process run smoothly.


5. Define Required Skills and Traits:

Clearly define the skills, experience and personal traits necessary for the role. Consider traits that are essential for success in the position, keeping in mind that certain traits may be mutually exclusive. Additionally, think about the cultural fit and diversity within your team, ensuring that the new hire complements the existing dynamics.


6. Determine Experience Level and Budget:

Decide on the level of experience required for the role and establish a budget for recruitment expenses and compensation. Be mindful of balancing experience with budget constraints to attract the right candidates without overspending.


7. Develop Selection Criteria:

Create clear and up-to-date selection criteria based on the position description and input from relevant stakeholders. Ensure that the criteria align with the company’s culture, values, and future goals.


8. Establish a Rock-Solid Recruitment Process:

Design a transparent, fair, and well-documented recruitment process from start to finish. Avoid taking shortcuts or deviating from established criteria midway through the process. Consider partnering with a recruiting agency to streamline the process and ensure successful outcomes.




In conclusion, before commencing the recruitment process, take the time to evaluate your team’s structure, understand your company’s culture and values, set realistic expectations, identify stakeholders, define required skills and traits, determine experience level and budget, develop selection criteria, and establish a robust recruitment process. By following these steps, you can ensure that your recruitment efforts are strategic, efficient, and aligned with your company’s objectives.


At Sabre Recruiting, we are here to help elevate your team by finding the right fit for your organisation, whether you require short or long-term recruiting services. With a cumulative experience of over 30 years, our dedicated recruiting team possesses extensive knowledge across various industries, including Engineering, FMCG, Mining & Minerals, Wastewater, Pharmaceuticals, Medical Device, Materials Handling, Robotics and Automation.

Our strength lies in our ability to identify exceptional talent for our clients, all the while forging connections that seamlessly align our candidates with fulfilling career pathways. Get in touch with us today to start the conversation and find out more.

Get in touch with us today to start the conversation and find out more.

02 9880 7500

Connect with our Recruitment Consultants on LinkedIn

Marta Bazela-Sleczek

Recruitment and Business Development Manager Recruitment and Business Development Manager

Darren Dukes

Recruitment and Business Development Manager